The Payroll Manager will oversee and manage all payroll functions. This position provides a critical service that directly impacts the lives of our employees. Reporting to the Sr. Manager, Compensation & Payroll, you are responsible for seamlessly executing end-to-end payroll. You will work directly with all functional areas within the business including People & Culture and Finance.
Primary Responsibilities
- Manage the processing of bi-weekly payroll, including salary, bonus, commissions, and all payroll taxes to 1,000+ employees ensuring compliance with all federal, state, and local regulations.
- Maintain Workday Payroll module in conjunction with People Business Partners; ensuring applicable updates to maintain federal, state, and local compliance and alignment with People & Culture processes and best practices.
- Own and drive regular payroll audits of the system, reporting, and processing.
- Perform quarterly reconciliations on all payroll taxes and reconcile all bi-weekly payrolls.
- Critically review and analyze current payroll, 401k, and tax procedures in order to recommend and implement changes leading to best practice operations, updating and documenting procedures.
- Prepare weekly, monthly, quarterly, and year-end reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
- Partner with People & Culture in 401(k) administration and Family Medical Leave.
- Work with People Systems team on bi-annual system updates in our test environment and determine if updates meet company needs.
- Work closely with the Finance team to balance payroll accounts which affect the general ledger.
- Liaison with company payroll providers to ensure accuracy, compliance, and timely processing of payroll, withholding tax return preparation and reporting, and settlement.
- Work with 3rd party payroll provider to resolve issues and drive end-to-end process improvements.
- Maintain communication with payroll service providers regarding software updates and new products available to initiate the use of new features.
- Manage end-to-end payroll process to ensure timely and accurate completion of company payroll processes, collection, calculation, and entering of data.
- Assist in continuous improvement of payroll processes.
- Oversee year-end processes, including W-2s and year-end adjustments.
- Comply with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
- Maintain employee confidence and protects payroll operations by keeping information confidential.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Support senior management by performing various departmental payroll special projects as needed.
- Assist any internal and external audits as necessary.
Qualifications
- Bachelor’s degree in Accounting, Business Administration, Human Resources or related field
- Minimum of 6 years of relevant work experience including 1 -3 years in a functional manager role processing end to end payroll.
- Certified Payroll Professional preferred.
- Experience with Workday Payroll required.
- Excellent organizational skills with the ability to prioritize and a high level of attention to detail.
- Demonstrate critical thinking, analytical, and problem-solving skills.
- Ability to maintain confidentiality and exercise discretion in business relationships.
- Strong execution skills, advanced analytical skills, and accounting skills.
- Strong time management skills with ability to handle multiple tasks and awareness of deadlines.
- Excellent working knowledge of federal, state, FICA and local tax withholdings laws and regulations.
- Strong knowledge of Workday Payroll.
- Advanced knowledge and experience of Microsoft Office tools with a focus on excel.
- Required to pass a credit check.