Job Description
The Manager of Bill Pay and Bookkeeping will oversee and optimize financial processes within our organization. This pivotal role involves leading the team responsible for accurate and timely bill payments and maintaining comprehensive, accurate financial records for our clients. This role is critical to strengthening our accounting infrastructure and ensuring scalable, efficient processes as the business grows. This role offers an exciting opportunity to lead and optimize our bill pay and bookkeeping functions.
Essential Responsibilities
Team Leadership & Workflow Management: Lead and manage the bill pay and bookkeeping team, ensuring accuracy, timeliness, and compliance with company policies and regulations. Allocate work, monitor task completion, and provide supervision, mentoring, and performance management to drive accountability, professional growth, and timely delivery of client deliverables.
Accounts Payable Management: Oversee the complete end-to-end accounts payable process, including invoice receipt, approval workflows, account coding, and timely payment execution in compliance with company policies.
Process Development & Automation: Develop and implement efficient procedures for bill payment, bookkeeping, and financial record maintenance utilizing QuickBooks. Evaluate and implement new tools to improve automation and reporting capabilities.
Vendor Management & Tax Compliance: Maintain comprehensive vendor records and manage W-9 collection and 1099 preparation to ensure full tax compliance and regulatory adherence.
Reconciliation & Quality Control: Oversee bank statement reconciliations and accounts payable/receivable reconciliations, ensuring accuracy and promptly resolving any discrepancies or issues.
Financial Reporting & Client Presentations: Monitor and prepare monthly, quarterly, and annual financial statements along with ad hoc reporting to meet Partners’ client service needs. Prepare and deliver financial presentations to clients as required.
Client Escalation Management: Serve as the primary point of contact for escalated client issues related to bookkeeping or bill pay, ensuring prompt resolution and maintaining the firm’s commitment to exceptional service.
Daily Operations & Record Maintenance: Manage daily and monthly bookkeeping activities, including journal entries, general ledger maintenance, and comprehensive financial record keeping.
Cross-Functional Collaboration: Collaborate with cross-functional teams to streamline processes, enhance financial efficiency, and support organizational goals that serve client needs.
Internal Controls & Documentation: Establish and document robust internal controls, standard operating procedures, and training resources to ensure team consistency, compliance, and operational excellence.
Industry Knowledge & Continuous Improvement: Stay current on industry trends, best practices, and regulatory changes related to bill payment and bookkeeping, implementing necessary updates to maintain competitive advantage.
Qualifications
- Bachelor's degree in accounting, finance, business, or a related field
- 5+ years of directly related work experience in accounts payable and accounts receivable, with 2+ years in a supervisory or management capacity
- Proficient in QuickBooks and Microsoft Office applications.
- Must be authorized to work in the United States